EduCase Privacy & Security Policy LAST UPDATED: June 17, 2025

Overview This Privacy Policy describes how RadOnc eLearning Center, Inc. ("EduCase," "we," "our," or "us") collects, uses, shares, and protects your information when you access or use the EduCase platform, website (www.educase.com), tools, or services (collectively, the "Service"). It also outlines your rights under applicable data protection regulations, including the California Consumer Privacy Act (CCPA), General Data Protection Regulation (GDPR), and other relevant privacy laws.

By using EduCase.com, you agree to the collection, use, and disclosure of your information in accordance with this Privacy Policy. If you do not agree with our policies, please do not use the Service.

We reserve the right to revise this Privacy Policy. Any updates will be posted on this page and dated accordingly. Registered users may be notified via email.

1. Information We Collect

We collect two types of information:

• Personally Identifiable Information (PII): includes your name, email address, phone number, mailing address, job title, employer, IP address, clinical role, and billing information. This is collected through account registration, support interactions, program participation, or payment processing.

• Anonymous Information: includes session data, performance metrics, device information, and general usage trends. We collect this through cookies, IP logging, and analytic tools.

We also collect:

• Data from your submissions, evaluations, and use of contouring and learning tools.

• Information provided by joining an organization (e.g., timestamps, scores, activity records).

• Financial data through our third-party processor (Stripe).

• Support correspondence, including metadata, when contacting us via email or phone.

2. How We Use Your Information

We use your information to:

• Authenticate users and manage profiles.

• Deliver requested services and products.

• Issue performance awards and system notifications.

• Conduct performance analytics and generate research publications (using anonymized data).

• Send operational and marketing communications (you may unsubscribe from the latter).

• Enforce compliance with EduCase’s Terms of Use and applicable law.

3. Data Sharing and Disclosure

We may share your information with:

• Service Providers: including Mailchimp (email), Google Analytics, Stripe (billing), and Help Scout (support).

• Authorized Organizations: if you join an employer-hosted group, they may receive information about your activity and performance.

• Professional Bodies: such as the ABR for continuing education credit validation.

• Legal Entities: when required to comply with law enforcement, legal processes, or to protect rights and safety.

We do not sell your personal information.

4. Cookies and Tracking

We use cookies and similar technologies to enhance user experience, monitor traffic, and ensure system integrity. You can manage cookie settings through your browser preferences.

5. Your Rights and Choices

You have the right to:

• Access, update, or correct your personal data via your EduCase profile.

• Request a machine-readable copy of your data by emailing This email address is being protected from spambots. You need JavaScript enabled to view it..

• Request data deletion (subject to technical limitations and legal obligations).

• Withdraw consent to marketing communications at any time.

We do not collect data from children under 13 years of age. If discovered, such data will be promptly deleted.

6. Data Transfers and Storage

EduCase is a U.S.-based service, and your data may be processed in the United States or other countries with differing data protection laws. By using our platform, you consent to these transfers.

7. Security Measures

We use industry-standard administrative, technical, and physical safeguards to protect your information. These include encryption, access controls, and regular system monitoring. No system can be guaranteed 100% secure, but we make reasonable efforts to secure your data.

8. Contact and Enforcement

If you have any questions or wish to exercise your privacy rights, contact us at: This email address is being protected from spambots. You need JavaScript enabled to view it.

If you are a California resident, you may also submit a request under CCPA to this address. We will respond within the legally required timeframe.

9. Changes to This Policy

This Privacy Policy is subject to change. We recommend reviewing it periodically. Your continued use of EduCase after any update means you accept the revised policy.

Effective Date: June 17, 2025